> ## Documentation Index
> Fetch the complete documentation index at: https://zite.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage stored files

> Find files in a workspace, check storage on Billing, and permanently delete files you no longer need.

Organization admins can open **Files** in each workspace to review that workspace's uploaded files and permanently delete files they no longer need. Workspace editing access alone does not open this page.

The **File storage** meter on **Billing & usage** shows how much storage the organization uses. Newer organizations are already tracked. Older organizations see the heading **Track your file uploads** and the button **Start tracking file uploads**.

## Check storage on Billing

1. Open the organization name, then **Settings**, then **Billing & usage**.
2. In **Usage**, find the **Storage** section, then the **File storage** meter.
3. The meter shows used storage against the plan allowance, in gigabytes. Its subtitle is **Database attachments, app uploads, and generated PDFs.**
4. If the **Start tracking file uploads** button appears, select it to count existing files. Counting can take a few minutes. You can leave the page while it runs.

This reading is the organization's total, not the size limit for one upload. Open **Files** in a workspace to review or delete files.

When a form saves a file to a Zite database, Zite copies that file into the database. The copy counts once as a database attachment. Files that stay only on a form, and are not saved to the database, do not count towards storage. The copy can be up to 5 GB, even if your plan's per-file limit is lower.

## Open Files in a workspace

1. Open the workspace.
2. Select **Files** in the workspace sidebar. In the compact sidebar, open **More**, then **Files**.
3. If the heading **Track your file uploads** appears, select **Start tracking file uploads**. Counting can take a few minutes. You can leave the page while it runs. You start this once for the organization; you do not start it separately in every workspace.

When counting finishes, the page lists the workspace's stored files, or shows **No files yet** if there are none. Open **Files** in each workspace to review that workspace.

## Find files

Files are labeled **Database attachment**, **App upload**, or **Generated PDF**. The list shows each file's name, size, and upload date.

Use **Search files…** to search by name. Open **Filter** to narrow the list:

| Filter | What it helps you find |
| - | - |
| **Source** | **Database attachment**, **App upload**, or **Generated PDF** |
| **File kind** | Images, PDFs, video, audio, documents, or other files |
| **App** | Files from a particular app, including **Deleted app** |
| **Database field** | Attachments from a particular field, including deleted fields |
| **Uploaded** | Recent uploads or files older than a chosen period |
| **Usage** | **Not used by any record**: files that pass the record-use check, including files used only by deleted fields |

These filter choices appear where matching files are available.

Click **Size** or **Uploaded** to change the sort order. Use **Previous** and **Next** to move through the results. The usage filter helps find files to review; check the deletion warning before removing them, because links in apps may still rely on them.

## Preview or open a file

On a wide screen, clicking a file in **Files** selects it and shows a preview beside the list. Double-click to open it. On smaller screens, a single click opens the file directly.

You can also open the row's **…** menu and choose **Open file** to open it in a new tab.

## Select several files

Use the checkbox beside each file, or hold **Shift** while selecting a range on the current page. In the workspace preview layout, you can also hold **Command** on Mac or **Ctrl** on Windows and click files to add them to your selection.

Files are listed 50 per page. The header checkbox selects the current page. If more results are available, a banner lets you select all matching files. Select all selects the first 1,000. That 1,000 limit is a selection cap, not a display cap. Your selection carries over between pages but clears when you change the search, filters, or sort order.

If you already have file links, click **Select files by link** and paste up to 1,000 links, one per line. Zite adds matching stored files to your selection. Links to files from other workspaces are not selected.

## Delete files

> [!WARNING]
>
> Deleting a stored file is permanent. Restoring a database backup will not bring it back. Apps that link to the file will show it as missing, and links to a deleted PDF will stop working.

**1. Choose the files**

For one file, open its **…** menu and choose **Delete file**. For several files, select them and click **Delete** in the selection bar.

**2. Review the checks**

Zite checks whether records still use the files. Files in use, including those used by records in the trash that can still be restored, are kept. Files that cannot be checked are also kept.

A file used only by a deleted field can be deleted if the checks find no other record using it. The dialog warns that restoring the field will show the file as missing.

**3. Confirm and check the result**

Review the warning and the number of files that will be deleted, then click **Delete file** or **Delete** with the file count. Zite confirms successful deletions. Files that are still in use or could not be deleted remain in the list.

If a file is still in use, remove it from the records that use it before trying again. Deleting a record does not immediately make its files available for deletion if that record can still be restored.

> [!NOTE]
>
> Duplicated workspaces may share files. For files used only by deleted fields, Zite also checks the organization's other databases and keeps files still used there. This is not a check of every link in every workspace. Review copies of the workspace and any apps that link to a file before deleting it.

For automatic cleanup after you delete database records, see [Delete uploaded files](https://zite.com/help/database/manage-data/delete-uploaded-files.md). For help with a file that cannot be removed, contact [support@zite.com](mailto:support@zite.com).

Related topics

[Delete uploaded files](https://zite.com/help/database/manage-data/delete-uploaded-files.md)
[Subscription and Billing](https://zite.com/help/platform/account/subscription.md)
[Workspaces](https://zite.com/help/platform/workspaces/overview.md)
[Backup and restore](https://zite.com/help/database/manage-data/backup-and-restore.md)
[Duplicate, Export, and Import](https://zite.com/help/platform/access/duplicate-export-and-import.md)


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