Overview
A workspace holds one database plus the apps and forms built on it. Two different groups of people can reach it, and they’re managed separately:- Members are people in your organization who build or use the workspace. They can open the database, the editor, and any internal app they’ve been given access to.
- External users are people outside your organization who signed up to the workspace’s public apps. They never see the database or the editor.
Open the Members page
From a workspace, openMembers. The page has separate tabs for members and external users.
Invite a member
1
Open the Members tab
From the workspace, open
Members and stay on the Members tab.2
Add people
Enter the email addresses of the people you want to add. They’ll be invited to your organization if they aren’t in it already.
3
Set what they can do
Choose
Use for people who need to work in the apps but not change them, or Edit for people who need to build. See User groups to grant the same access to several people at once.If someone gets access from more than one place — directly and through a group, for example — the highest level wins.
Review external users
Switch to theExternal users tab to see everyone outside your organization who can sign in to one of this workspace’s apps.
Click a person to see which apps they have access to. From there you can remove them from a single app, cancel a pending invitation, or remove them from the workspace entirely.
There’s no way to invite an external user from this page, and that’s deliberate — external access is always granted per app. Invite them from the app’s
Users tab instead. See Manage app users.How workspace access relates to app access
These are two different systems, and knowing which one you’re in saves a lot of confusion:
For an internal app the two are connected: workspace and organization permissions are exactly what lets someone sign in.
For a public app they’re separate. Being a workspace member gives you no special standing — you sign up or get invited like anyone else, and being removed from the workspace doesn’t remove you from the app’s user list unless you’re removed there too.