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Move an existing business system into a Zite workspace without rebuilding it. Zite carries over its data and existing access. Fillout forms stay under Fillout and are not moved into the Zite workspace.

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Fillout workspaces vs Zite workspaces

  • Fillout workspaces group Fillout forms. New Fillout workspaces can only contain forms. Older ones may also contain apps and databases that haven’t been migrated yet.
  • Zite workspaces (Workspaces 2.0) bring one Zite Database, its connected apps, shared logic, and user access together.
Migration groups items by their shared Zite Database, rather than moving everything in a Fillout workspace. The new sidebar does not require another migration if you already use a Zite workspace. Open Overview, Apps, Database, or Users from that workspace’s sidebar.
A sales dashboard, client portal, and enquiry form connected to a CRM database. Apps and the database move into a Sales workspace; the form stays under Fillout.

Apps connected to the same Zite Database move together. Connected Fillout forms stay under Fillout.

If your app uses Airtable or another external data source, you can keep using it. Moving to Workspaces 2.0 does not require moving that data into Zite Database.

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Migrate your system

1

Open an existing app or database

From the organization sidebar, open Fillout, then Fillout workspaces, and choose the workspace containing your app or database. If you’re inside a Zite workspace, open its name and select All workspaces first.Open the app or database. When Zite asks you to migrate, select Get started. You can watch the short explainer first. If you don’t have access to migrate the items shown, ask an organization admin to help.
2

Review what will move

  • Already using a Zite Database: Review In this workspace. The database and its connected apps move together. Connected Fillout forms stay under Fillout.
  • No Zite Database: Choose Create a new workspace, or Add to an existing workspace when available. A new workspace gets its own database, ready if you need it later.
For a new workspace, enter a name such as “Sales operations.” For an existing one, choose the destination.
3

Migrate and check your system

Select Migrate and keep the tab open until setup finishes. Larger systems can take a few minutes.In the new workspace:
  • Open your apps and try their main tasks.
  • Check your database. If a Fillout form saves to it, submit a test response and confirm the record appears.
  • Select Users in the sidebar to review editors, members of internal apps, and external users of public apps.

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Common questions

Existing database and app access carries over. Published apps remain available during migration. Open Users afterward to check who can edit the workspace and who can use its apps. See Managing users.
No. Fillout forms stay under Fillout in the side menu. Migrating a database does not move its connected forms into the Zite workspace. The form can keep saving responses to that database, and it appears in the Forms section on Overview. See Use a Fillout form with Zite.
You can still migrate. Workspaces created by migration count toward your allowance afterward. See Plans & limits.
No. Once migrated, an app cannot return to the Fillout workspace model.
No. It groups a Fillout-workspace database with the apps connected to it. It does not combine the databases of two existing Zite workspaces. Moving workspaces into the same sidebar section also leaves their databases and access separate.If an app’s Move to workspace menu says it cannot move because it uses its workspace’s database, that move is currently unavailable. Migration does not bypass that restriction.
  • Missing permissions: Ask an organization administrator to help with access to the items being moved.
  • Database in Trash: Restore the database before migrating. Select Restore database when offered, or ask an organization administrator to restore it, then reopen the app.
  • Multiple Zite databases: An app connected to more than one Zite Database cannot migrate automatically. Contact support@zite.com for help with the next steps.
  • Missing connection: Select Manage connections to reconnect the required service, then Retry setup when offered.
  • An app did not finish: Follow its setup message. The workspace may already be ready even if one app still needs attention.
If you are stuck, contact support@zite.com with the message you see.
These images show the earlier interface. The final action is now Migrate. After migration, use Users in the workspace sidebar to manage access.
The earlier workspace migration screen for naming a workspace

Earlier workspace naming screen

A workspace with a shared database, members and roles, internal apps, and public apps

Earlier Workspaces 2.0 overview

Related topics

WorkspacesUse a Fillout form with ZiteManaging usersContext & Integrations
Last modified on October 29, 2026